Fighting with spam can be a real war for a common email user. And if you deal a lot with email correspondence on a daily basis because it’s a part of your work, then it’s even more important for you for becoming more productive and organized. There are a lot of tips for email management and here you will find the most important and workable of them. Just try to apply at least these tips and you will see how it will change the whole picture of your email inbox.
Don’t check your mailbox all the time.
It will keep you interrupted and distracted from important things. It’s much better to set up a time for yourself when you have some minutes to deal with the incoming messages. It can be first thing in the morning, after breakfast, in the taxi on the way to work and so on. If you need to know about your incoming messages immediately, then turn on notifications on your smartphone, laptop, or even smartwatch. The possibilities nowadays are boundless.
Respond to simple emails immediately.
When you see a new message and you know that it will take less than two minutes to read it and reply to it, then do it immediately. For the emails that are not that urgent and will take more time to take care of, you can set up a specific time in your to-do list and respond to them later.
Use email apps to manage all your email accounts easily.
If you often work with several email accounts, try to use email management apps. Most of them can turn your accounts into one manageable inbox with lots of useful features. With their help, you can sort emails into categories that you want, prioritize messages according to their importance, archive emails for later if you don’t have time to reply to them at once. This way you can easily keep your mailboxes organized and, as a result, you can quickly find any message you’re looking for. Email manager apps also allow you to set up the rules, which will automatically apply certain actions to new coming emails.
Keep your email account away from getting spam.
The biggest problem of any correspondence is getting spam. People often close their eyes on this problem until their inboxes are in total chaos or they are out of storage space. If you follow a few simple tips, you will be able to get rid of spam. Don’t leave your contact address for receiving promotions and newsletters. If you subscribe to all possible websites, the amount of incoming spam will be enormous. Of course, sometimes you need to subscribe to some official resources to get news about your work topic, or some interests. But beware that you may start receiving spam messages from other websites as well. Why? Many companies share their database of clients with third-parties. Some companies sell their email lists.
As a result, lots of newsletters and promotions will hit your clean inbox when you need less than half of them. Another thing is online stores. You subscribe to get some extra discounts. And once you subscribe, they start sending newsletters with the same promotions every single day. If you have ever had such a problem, remember that all legitimate websites contain an unsubscribe link in their emails. If you don’t know how to unsubscribe from emails automatically, check out this guide from Clean Email.
If you follow the above-mentioned tips regularly, your mailbox will be always clean and organized no matter how often you use it for communication.