Whether you’re an employer or a manager, you’d know the importance of compliance.
Yes, there may not always be a need for being extra strict on employees. However, some rules and regulations are required to maintain discipline. In this post, we are talking about those rules.
Here’s a list of seven compliance policies that every company must-have.
1. Employee Designations
No, we aren’t big on the traditional hierarchy that several employers follow. But, yes, it’s important to define roles and responsibilities for each employee.
This will help you ensure that every person in your company is working to their best potential and fulfilling the deadlines and requirements at the same time.
Also, this will keep your employees from feeling burdened by being responsible for tasks that aren’t assigned to their role. It’s important for maintaining a healthy working environment.
2. Limits Concerning the Use of Internet
You would know how excessive use of the internet in your workplace can affect productivity. Based on that, you may have to define limits, referring to what is acceptable and what is not. Which websites your employees can visit and which websites they can’t.
Also, you can define time limits for making sure that your company’s resources aren’t being exploited. This can also help maintain higher levels of workplace productivity.
3. Personnel Policies
Any new employee that you get on board may not be used to the way things work in your organization.
And it makes sense. Their previous workplace would have had a different set of personnel policies. But does it mean that you can let all your employees work the way they worked in their previous organization?
Well, a set of personnel policies is essential for all organizations. These don’t necessarily need to be unique for your company. These just have to help your purpose of building and maintaining workplace discipline.
So, make sure your company has a defined set of personnel policies like terms regarding business hours, employment (hiring and termination), salary and other compensations, insurance and health benefits, paid/unpaid leaves, sick leaves, and retirement, etc.
Also, ensure that these are thoroughly communicated to all employees before they join your company.
4. No Retaliation Policy
Workplace safety is one of the most critical factors that any organization must work on ensuring. It’s clear. If your organization isn’t safe for its employees, it’ll never happen to earn lasting respect among talented candidates. Plus, it’ll also set you back on moral grounds.
That’s where a no retaliation policy comes into play.
The idea is to enable employees to speak up against anything that bothers them in and around the workplace.
So, take this into consideration and work around it.
5. Property Safety
One major concern for many organizations is the safety of their equipment and workspace. If a fiasco caused by an employee’s action results in the loss of property, you may choose to define rules and regulations regarding how your company will deal with such cases.
Taking legal advice about the best acceptable and no/least-loss actions will also be a good idea. But remember that, this is not to disturb your employees. It’s a precautionary action meant to maintain safety.
6. Worker Comp Benefits (If Applicable)
Another policy that should be a part of your compliance document is how you look after the employees who’ve been physically hurt at work. These physical effects can be about their overall health and about injuries as well.
A number of organizations across a number of countries offer fair worker compensation benefits to employees who had to face an injury due to some condition at the workplace.
Along with this, health allowances may also be offered.
So, whether this is a legal necessity in your region or you are the right kind of nice for your hardworking employees, worker comp benefits should be included in your company’s compliance document.
And if you are in doubt about the procedure for implementing worker compensation benefits in your organization, taking legal help will be a good idea.
7. Disciplinary Action
As it’s crucial to make your employees aware of the rules and regulations in your organization, it’s also required to inform them about the disciplinary actions that’ll be taken if those policies are violated.
Also, note that the aim is to keep them informed, not scared.
And speaking of how to introduce your employees with these policies, developing a compliance training program can be a great idea. There are myriads of compliance training experts who have mastered the science of creating highly-effective compliance content.
Final words
Rules and regulations are essential for all organizations. But choosing the right set of rules that your company must have can be challenging.
In this post, we tried making that easy.
Hopefully, this was helpful.
